St Michael’s Parish Hall

Bookings

• The maximum number of persons, adults and children, permitted to attend a function in the large hall is 200, in the Archangel Room is 80. Only this number is covered by insurance.
• All bookings will remain provisional until the completed booking form is returned together with a minimum of £20 deposit. The booking will then be treated as permanent and the deposit is not refundable. The full amount must be paid not later than one calendar month booking form.
• A refundable cash deposit of £50 is required for all events with a bar of 3+ hours & £30 for up to 3 hours. To be paid with the full payment at least one month before the date of the function. Bookings made less than a month before the date of the function must be paid in full with the booking form.
• This will be refunded if the bar takes £200 for a party of up to 3 hours or £300 for parties 3 hours +
• All cancellations must be notified to the booking secretary (phone 07759 678753) not later than one month before the date of the function, cancellations made less than 1 month before the function date must be paid in full.
• Bar
• The bar will be opened only if prebooked on the booking form. The bar can only be booked for parties of 50+ adults or by arrangement for smaller parties.
• When the bar is opened all drinks consumed in the centre, alcohol & soft drinks, must be purchased from the hall bar. No alcoholic drinks can be brought into the halls at any time unless purchased from the bar.
• It is an offence to sell or give intoxicating drinks to persons under age 18 or for them to consume intoxicating drinks on the premises or for anybody to bring intoxicating drinks into the premises from an outside source. This law is subject to random spot checks by the police and will be strictly enforced. ID will be required from anyone who appear to be under age 25.

Buildings & Outside

• Please keep all fire exits free from furniture or any obstruction.
• Any banners or notices affixed to the walls must use Whitetac, and all, including the Whitetac, to be removed at the end of the event
• It is the responsibility of the person who has booked the hall and is in charge of the function to maintain good order at all times. It is their responsibility to ensure that no damage is done to fixtures, fittings and furniture in any part of the centre, especially in the toilet areas
• Parking is not available during Mass time Sunday 9am – 11am
• As the halls are situated in a residential area all music and entertainment noise must be kept to a level that is not audible inside neighbouring properties. Regular checks should be made by the event organiser. Special care should be made when people are leaving the event late in the evening.
• Please leave the room in a reasonable state of cleanliness, removing all food and litter. Furniture should be left as it was found unless alternative arrangements have been made in advance with the booking secretary. For bookings with the bar, the furniture will be reorganised by the staff. All items of crockery, glasses etc. must be washed and returned to their correct places.
• St Michael & St Bernadette’s Parish cannot be held responsible for any loss or injury to persons or their property whilst using the hall.
• All accidents or injury must be notified to the hall staff and recorded in the accident book
• First Aid kit and Accident Report Book is kept in the kitchen

Aggressive Behaviour

We have a zero tolerance policy towards aggressive or threatening behaviour from guests and visitors and we reserve the right to shut the bar and request that the premises be emptied.

Hirers are welcome to organise their own catering and banqueting or, if you wish, we can provide you with help and support about how to access this locally through our list of local suppliers.

We have particular rules about catering though which have been put together to ensure proper food safety and hygiene standards are maintained whatever you choose to do. Below is the extract from our Health and safety instructions which summarises the main conditions:

Parties and organisations preparing buffets and refreshments are not permitted to set out food more than three hours before the time of intended consumption and are asked to store at a safe temperature prior to this.

Food supplied brought in pre-prepared must be in kept chilled accordance with the food and hygiene recommendations and be prepared to give details of allergens in the foods

Use of the kitchen and its equipment is only with prior arrangement

If you intend to organise your own catering we request you refer to the food safety guidelines for such found at food.gov.uk.

All food waste is to be tidied up and placed in bin bags, taken out of the building and disposed of properly after each event. Absolutely no food or waste is to be left in the building overnight.

Room Hire Charges

Children’s Parties 

Fee £50 which includes a 2 hour party and half an hour set up and half an hour to tidy up – 3 hours total.  £10 for each additional hour or part hour.

Adult Parties/Events with bar provided

                                                       Sunday – Thursday      Friday & Saturday

7pm – Wind down by 11.30pm                     £50                                    £100

Additional charges for special dates eg New Years Eve

Minimum £20 deposit required with every booking form to secure the booking

£50 Cash deposit required for all events with a bar over 3 hours

£30 for up to 3 hours

refunded if £300+ taken over the bar – parties 3 hrs +

                or £200+ taken over the bar -parties up to 3hours

Use of kitchen for Caterers            £30

Other bookings – First hour £20   Additional hours £15 per hour

Christenings – £75

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Hall

78ft Long

48ft Wide

10ft High

Chair/Room Dressing

White Chair Cover & Bow = £1 per chair – info from Maureen 07562 698718

Table Covers   £2 per cloth

Bouncy Castle & Soft Play Hire from St Bernadette’s

info Richard 07500 778302 or 07714 248165

Castle £60 – Soft Play £65

Get in touch to enquire about availability

Phone or Text : St Michael’s Bookings – 07759 678753

Email: stmichaelshallwhitefield@gmail.com

Like us on Facebook   Facebook.com/stmichaelsparishhall

We can arrange to show you round the halls if you wish